Scheduling Policies
Scheduling
an IVN Public Room
Classes take priority over any other type of event. Requests
for meetings, workshops or other educational events can be scheduled
after classes are scheduled on the college/university campuses.
Requests from NDUS personnel, state government, K-12 or non-profit
groups will be accepted according to the following time line.
| Request for January 1- April 30 |
Will be accepted after November 1 |
| Requests May 1 - August 15 |
Will
be accepted after February 15 |
| Requests for August 16- December 31 |
Will accepted after April 1 |
Guidelines
for Scheduling an IVN Public Room
Here are the guidelines to follow when scheduling an event with
the IVN Scheduler or using a public IVN room located on
any
ND
University
System
campus:
- Deadline
for scheduling: minimum of 2 business
days prior to the event.
- A schedule
request form or change form must be submitted to
the IVN Scheduler for all event requests, changes, or cancellations.
Phone requests will not be accepted.
- Events
in IVN Public Rooms will start at the top of the hour and
end 10 minutes before the hour. Other time periods may be
allowed if available. A 10 minute window between events is
required.
- Deadline
changes or cancellations: minimum
of 2 business days prior to the event. Changes
made within
those two business days cannot be guaranteed and
will be accommodated on a best effort basis.
- Requests
(except for credit classes) will be scheduled within 2 business
days and a confirmation is sent to the person requesting
the event.
- Number
of sites within a connection: 6-7 is recommended for quality
of interaction, 12 is the maximum number of sites for an
event.
Confirmations for events scheduled with IVN will be e-mailed
to the person requesting the event. The person requesting the
event should then notify the other sites involved.
Any questions regarding scheduling can be directed to the IVN
Help Desk at 701-777-6486, option #2 or e-mail ivn.scheduling@ivn.nodak.edu
